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Certificate Issuance Service (Online Application)

At Rikkyo University, a new Certificate Issuance Service started in March 2024. You are able to request certificates online anytime of the day and receive them by postal mail, at convenience stores (Seven-Eleven, FamilyMart, Lawson) located in Japan,or send digital certificates (PDF).
Please make sure to read the following (this page) before submitting your application.

Receipt method	Application method	Payment methods	Counterfeit protection (security paper)	Receipt methods
Print at a convenience store	Online application (Web-based application)	Credit card payment Cash payment at convenience store Mobile carrier payment (docomo,au,SoftBank) LINE Pay Apple Pay PayPay Merpay etc.	POPITA *1 (With digital watermark)	Print at a convenience store
Online delivery			POPITA *1 (With digital watermark)	Send digital certificates (PDF) directly to the intended party *The applicant will not receive it.
Receive by postal mail			Security paper *2 (Without digital watermark)	Receive by postal mail (Regular mail, express mail, certified mail, EMS, etc.)

(*1) Please check the User Guide described below for more information on POPITA.
(*2) Printed on special paper with an anti-counterfeiting watermark.

1． User Guide

Please make sure to read the "Usage Procedure" for the whole procedures before submitting your application. In addition, it may take some time from application before you can receive your certificates, so please apply well in advance.

< Usage Procedure>

Procedure	Application and receipt method
1	[Application for certificate issuance] Please log in to the Certificate Issuance Service (enter your V-Campus ID and password) and apply for a certificate from the menu. Method of issuance and receipt: Convenience store / Postal mail / Online delivery of digital certificate (PDF) Payment methods: Credit card, cash payment at convenience stores, code payment, etc. (advance payment is required) To use this system, payment of a system usage fee is required in addition to the certificate issuance fees. Current students are not required to pay the system usage fee when using the automated certificate issuing machines on campus. *To issue certificates for previously enrolled courses, please apply from the login page for alumni (new registration procedure is required).
2	[Print at a convenience store] After receiving the print reservation completion email, please enter your "print reservation number" or "user number" at a multi-copy machine at a convenience store and print your certificate. (Printing fees for using a multi-copy machine will be charged separately.) *The time limit to print your certificate is seven days after submitting your request. Please be aware that you will not be able to print the certificate beyond midnight of the 8th day. Available convenience stores (in Japan only): Seven-Eleven, FamilyMart, Lawson
	[Receive by postal mail] You may use regular mail, express mail, certified mail, or overseas mail (EMS). An additional postage fee will automatically changed. Please note that the postal situation regarding overseas mail (EMS) differs depending on the country and region. Please read Important Notes on Use of Service (Requesting a Certificate Online and Receiving the Certificate by Post)
	[Online delivery of digital certificates (PDF)] This service sends the URL link to download the PDF data of the certificate directly to companies or other institutions. The PDF data of the certificate is time-stamped and digitally signed to prevent forgery. For more information, please see the information on "■Online delivery of digital certificates (PDF)" in the "Important Notes on Use of Service" section.

Certificates issued via this service will be watermarked with POPITA® technology to prevent forgery. Also, it cannot be copied and used.

*POPITA is a registered trademark of NTT Advanced Technology Corporation. However, some certificates will be issued on special paper with an anti-counterfeiting watermark (hereafter, security paper). In addition, if you choose to receive the certificate by postal mail, it will only be issued on the security paper). Please note that the Ministry of Foreign Affairs (the Ministry and Overseas Diplomatic Establishments) will not accept certificates with POPITA®watermark technology. In these cases, please select postal mail as the receiving method.

*For system reasons, some students may be restricted from using convenience store printing and online delivery of digital certificates (PDF) (hereinafter referred to as "online delivery") due to the inability to print their name characters. (Certificates for such students can be printed from the automated certificate issuing machines installed on campus.)

Issuance-related fees

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Certificates that can be issued	Japanese			English
Certificates that can be issued	Issuance fees	System usage fee	Other	Issuance fees	System usage fee	Other
Convenience store	300 yen/copy	200 yen/payment	60 yen/copy	400 yen/copy	200 yen/payment	60 yen/copy
Postal mail		350 yen/payment	Postage		350 yen/payment	Postage
Online delivery		200 yen/payment	-		200 yen/payment	-

*Current students may also continue to print certificates from the automated certificate issuing machines located on campus in the Academic Affairs Center/Independent Graduate Schools Office. Only the issuance fees (Japanese: 300 yen / English: 400 yen) will be charged when issuing certificates from the automated certificate issuing machines on campus.
*A separate printing fee (60 yen/copy) will be charged when printing at a convenience store.
*If you choose to receive by postal mail, a separate postage fee will be charged according to the postal method you choose.
*Student discount certificates can only be issued from the automated certificate issuing machines on campus.

Once an application for a certificate has been completed, it cannot be cancelled, changed, or refunded. Please note that once payment has been completed, the certificate issuance fees and postage fee and system usage fee will not be refunded for any reason, even if you were unable to receive the certificate because the printing deadline has passed or for other reasons.

Procedure	Application and receipt method
1	[Application to use service (for first time users)] ・For alumni with a registered ID (email address), please proceed to Step 2. ・For alumni without a registered ID, please access the Alumni Login page (Step 2) and fill in the necessary information on the screen after clicking "New Registration Procedure" in the lower right corner of the Graduate login webpage. The University will approve your use of the service after verifying your identity. It may take several days from application to approval. *Please note that approval services are not provided on days the office is closed such as Sundays and seasonal holidays.
2	[Application for certificate issuance] Log in to Certificate Issuance Service and apply for certificate issuance from the menu. Method of issuance and receipt: Convenience store / Postal mail / Online delivery of digital certificate (PDF) Payment methods: Credit card, cash payment at convenience stores, code payment, etc. (advance payment is required) To use this system, payment of a system usage fee is required in addition to the certificate issuance fees. For those who have more than one Student ID Number, such as having completed both an undergraduate and postgraduate course or completed multiple courses, please complete the "Additional registration of Student ID Number" before applying for a certificate.
3	[Print at a convenience store] After receiving the print reservation completion email, please enter your "print reservation number" or "user number" at a multi-copy machine at a convenience store and print your certificate. (Printing fees for using a multi-copy machine will be charged separately.) *The time limit to print your certificate is seven days after submitting your request. Please be aware that you will not be able to print the certificate beyond midnight of the 8th day. Available convenience stores (in Japan only): Seven-Eleven, FamilyMart, Lawson
	[Receive by postal mail] You may use regular mail, express mail, certified mail, or overseas mail (EMS). An additional postage fee is required. Please note that the postal situation regarding overseas mail (EMS) differs depending on the country and region. Please read Important Notes on Use of Service (Requesting a Certificate Online and Receiving the Certificate by Post)
	[Online delivery of digital certificates (PDF)] This service sends the URL link to downroad the PDF data of the certificate directly to companies or other institutions. The PDF data of the certificate is time-stamped and digitally signed to prevent forgery. For more information, please see the information on "■Online delivery of digital certificates (PDF)" in the "Important Notes on Use of Service" section.

Certificates received from this service at convenience stores and online delivery of digital certificates (PDF) are forgery-proofed using POPITA® technology. Also, they cannot be copied and used.

Issuance-related fees

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Receiving method	Japanese			English
Receiving method	Issuance fees	System usage fee	Other	Issuance fees	System usage fee	Other
Convenience store	300 yen/copy	200 yen/payment	60 yen/copy	400 yen/copy	200 yen/payment	60 yen/copy
Postal mail		350 yen/payment	Postage		350 yen/payment	Postage
Online delivery		200 yen/payment	-		200 yen/payment	-

*A separate printing fee (60 yen/copy) will be charged for printing at a convenience store.
*If you choose to receive by postal mail, a separate postage fee will be charged according to the postal method you choose.

2. Important Notes on Use of Service

■Please check before submitting your application■

The name (name characters) printed on the certificate will be the name you used at the time of enrollment (graduation/completion).

If you are using characters that cannot be handled by the system, you cannot use the "Print at a convenience store" or "Online delivery of digital certificates (PDF)" services. Therefore, for certificates with such name characters printed, please apply for the issuance of certificates by "Sending by post" (in such cases, you can only select "Sending by post" for the receiving method).

■The English name printed on certificates in English for Japanese students will be the one registered with the University at the time of enrollment (graduation/completion).

For those who have graduated (completed their studies) and have more than one Student ID Number, please complete the "Additional registration of Student ID Number" before applying for certificates. You will be able to register multiple Student ID Numbers with one email address.
*If you are currently enrolled and would like to apply for a certificate of your previous enrollment (e.g. if you are currently enrolled in a Master's Program and would like a certificate from your undergraduate enrollment), please apply from the login page for alumni (new registration procedure is required).

◆Application procedure

(1) After logging in to the "Certificate Issuance Service," click the menu button (gear symbol) at the top right of the screen.

(2) Click on "Additional registration of Student ID Number."

Certificates printed at convenience stores cannot be officially sealed. If you would like for the certificates to be officially sealed, select the "Sending by post" option, and then select the "Tight cover" option under options for sending by post. Then indicate in the "Remarks" column how you wish them to be sealed (e.g., Certificate of Graduation and academic transcript sealed as a set) before submitting your application.

If you have requested for a certificate using this system (Online Application) and have chosen to receive the certificate by postal mail, it will take approximately seven to 10 days for your certificate to arrive after application. Please note that it may take more time depending on the type of certificate you have requested.

Please be aware that even if you select express mail or certiﬁed mail, the timing of posting does not change, only the number of days it will take for delivery will be shortened. Please allow 1 week to 10 days for delivery.
Issuance of certificates related to Certification Courses takes about 5 days (excluding Saturdays, Sundays, and national holidays) to issue and send out due to the need to verify the student's record at the time of enrollment. If you are applying for certificates related to Certification Courses and other certificates (Certificate of Graduation, etc.) at the same time, and wish to have the other certificates (Certificate of Graduation, etc.) sent first without waiting for the certificates related to Certification Courses to be issued, please apply for them separately.
We do not issue or post certificates on Saturdays, Sundays, national holidays, or during the summer and winter holidays. Depending on the status of administrative processing, we may require more time to issue certificates. If you are applying before or after the period when no administrative processing will be performed, please apply well in advance, taking into account these non-business poriods. For alumni, it takes about the same number of days noted in the number of days it takes to apply in person at the counter.
Even in cases such as errors in postal addresses, the issuance fees, system usage fee, and postal fee will not be refunded.
For overseas addresses, the certificates will be sent via EMS. Please note that the situation regarding overseas mail (EMS) differs depending on the country and region. For information regarding postal operations in each country or region, check the Japan Post website. If you would like to send the certificate to a country where EMS deliveries are suspended, please consult the Academic Affairs Office. If you have already applied to send the certificate to a country that has suspended EMS deliveries, we will send the certificate via alternative mailing options (such as international registered airmail) to countries or regions that have operating postal services. Please note that alternative mailing options may take more time compared to EMS and even if the postal charges for the alternative mailing option is less expensive than EMS, we cannot refund the difference.

The online delivery option of digital certificates (PDF) is a service that sends the URL link to download PDF data of the certificate directly to an employer company, educational/research institution, etc. The digital certificate is time-stamped and digitally signed, ensuring the same level of authenticity as a paper certificate. Also, if the certificate is tampered after issuance, an error message will be displayed when the PDF is opened, so that the recipient of the certificate, such as the institution to which it is submitted, will be notified that the certificate has been tampered.

■Note to applicants (students and alumni)

You must confirm the following with the institution you intend to submit the certificate to, before you apply for a digital certificate (PDF).
・Whether a digital certificate (PDF) issued by the University’s system will be accepted/not accepted
・The name of the company/organization, etc. (the name of the institution which will be printed on the certificate)
・The email address of the recipient: The name of the institution receiving the certificate entered at the time of application is printed on the digital certificate (PDF). A digital certificate (PDF) is issued as a PDF with a digital signature, and is not valid in printed form or if the name of the institution receiving the certificate cannot be identified.
Only one recipient can be designated per application. If you wish to send the same certificates to multiple recipients, you must apply to send a certificate for each recipient.
If the recipient will not accept digital certificates issued and delivered by the University’s Certificate Issuance Service, but you are required to submit a digital certificate (PDF), please consult the Academic Affairs Office.
The link to download the digital certificate (PDF) is valid for 3 months after issuance of the certificate (completion of payment).
Make sure to check and confirm the contents of your application, including the email address which the certificate will be sent to. If you send to an incorrect email address by mistake, you can cancel (invalidate the download link) or resend the certificate if the recipient has not opened the link (the application fee cannot be refunded).

■Information for companies and other organizations receiving digital certificates (PDF) from Rikkyo University

Please check this page.

Please refer to the following page and follow the procedures for certificates that cannot be applied for through the online Certificate Issuance Service (Online Application), such as certificates that do not use the University's forms or other certificates such as qualification related certificates. If you have any questions or concerns, consult the Academic Affairs Office before completing the application.

Certificates that can be issued via the Certificate Issuance Service (Online Application)
Please check the information on the "Various detailed explanations" at the bottom of this page.
How to apply by post or in-person
For alumni: Issuance of Certificates

The University will not accept requests for name changes from alumni after graduation. If your surname and/or name has changed, please provide proof of the name change yourself by submitting an Extract from Family Register or other official documents to the recipient. However, if the certificate is being submitted overseas, it may be issued in your new name. Please contact the Academic Affairs Office for more information.

The Ministry of Foreign Affairs (the Ministry and Overseas Diplomatic Establishments) will not accept certificates that are issued with POPITA watermark technology. For those who are planning to submit certificates to the Ministry of Foreign Affairs, we will issue the certificates using a special type of security paper with counterfeit protection. These certificates can only be received by postal mail (the options to print them at convenience stores or online delivery will be unavailable).

At the end of the academic year (from 17:00 pm to 24:00 on March 31 every year), issuance of certificates by "printing at convenience stores" and "online delivery" will not be available due to the academic year changeover process. The option "Sending by post" is available, however, it may take time to send by post, therefore please apply well in advance. System maintenance may also be performed on an ad hoc basis other than the academic year-end. For such information, please refer to "Notice" on the top of this webpage.

3. Certificate Issuance Service Login Page

Current Student Login Page

Clicking the button above will take you to the login page. Please enter your V-Campus ID and password to login.
After logging in, please apply from the "Certificate Issuance Service (Online Application)" menu.
To issue certificates for previously enrolled courses, please apply from the login page for alumni (new registration procedure is required).
For details on each operation, please refer to the Login Manual below.
Login Manual (Japanese)
Login Manual (English)

If you have forgotten your V-Campus ID or password

・If you have registered an alternate email address for password resetting, you can reset your password on the Internet. For more information, please refer to the following link.
　Use an alternate email address (reissue password)
If you have not registered an email address for password resetting, we will verify your identity at the Media Center or via the Internet (Google Meet) and reissue your password. For more information, please refer to the following link.
　For those who cannot reissue their V-Campus ID password via the Internet

Alumni Login Page

Alumni can use the service by registering their email address for first time users. Please apply through the link above.
For details on each operation, please refer to the Login Manual below.
Login Manual (Japanese)
Login Manual (English)

You will be required to submit identity verification documents for first time users, and it may take a few days before your registration is approved. Please note that the University may contact you to confirm the details of your application.
*Please note that approval services are not provided on days the office is closed such as Sundays and seasonal holidays.
If you have forgotten your registered email address, please apply for a new registration as you did for first time users.
If you have forgotten your registered password, please reset your password from the Login screen.

[Acceptable identity verification documents for first time users] A copy of a valid driver’s license or driving record certificate (both sides), Individual Number Card (My Number Card) (front-side only), passport (bio-data page), residence card, or special permanent resident certificate

4. Various detailed explanations

For information on whether or not certificates not listed below can be issued and how to obtain them, please contact the Academic Affairs Office in person or by email (contact information).
*Please note that certificates that cannot be issued via Online Application will take several days from the time of application to issuance.
*Even for certificates listed below, there may be certificates that cannot be issued via Online Application or only "Sending by post" receiving method is available due to individual circumstances.

Certificate	Automated certificate issuing machine (Installed on campus)	Print at a convenience store	Online delivery	Receive by postal mail	Supplementary notes
Certificate of Enrollment	○	○	○	○	*1
Academic Transcript	○	○	○	○	*2
Certificate of Expected Graduation (Completion)	○	○	○	○	*3
Health Check Certificate	○	○	○	○	*4
Certificate of Expected Teaching License	○	○	○	○	*5
Certificate of Expected Completion (Curator, Librarian, Adult and Community Education Director Course)	○	○	○	○	*5
Student Discount Certificate	○	-	-	-	Only issued on campus

<Supplementary notes>
*1 The following is a sample statement that is printed on a Certificate of Enrollment at the University. If you need a special statement, please contact Academic Affairs Office of your campus. However, we may not be able to meet your request.
　　[Sample statement] This is to certify that the above-mentioned person is currently enrolled in the ○ year at the ○ Department of ○ College at Rikkyo University.

*2 Academic transcripts for Doctoral Programs can only be sent by postal mail. In principle, official transcripts for Doctoral programs are not issued in English.

*3 A Certificate of Expected Graduation (Completion) may be issued uniformly for all students at the beginning of the semester in which the standard term of study begins. For the semester of graduation (completion), only students who are expected to graduate (complete) can issue certificates based on the status of credits earned. Please consult with Academic Affairs Office of your campus regarding the Certificate of Expected Completion for those in Doctoral Programs.

*4 The certificate will be issued in mid-May (late October for September enrollment) or later of the applicable academic year.

*5 Please check here for Important Notes related to certificates for other Certification Courses.
If you are graduating or completing a course at the end of the academic year and would like to apply online for a certificate related to Certification Courses (Certificate regarding academic ability, basic qualification certificate, certificate of completion of each course, certificate of credit acquisition for each course), upload the "[For Certificate Issuance System] Teacher Training Course/Certification Courses Request for Issuance of Certificate" at the time of application. Download the "Request for Issuance of Certificate" from here.

For information on whether or not certificates not listed below can be issued and how to obtain them, please contact the Academic Affairs Office in person or by email (refer to the bottom of this page for contact information).
*Please note that certificates that cannot be issued via Online Application will take several days from the time of application to issuance.
*Even for certificates listed below, there may be certificates that cannot be issued via Online Application or only "Sending by post" receiving method is available due to individual circumstances.

Certificate	Print at a convenience store	Online delivery	Receive by postal mail (or in person)	Supplementary notes
Academic Transcript	○	○	○	*1
Certificate of Graduation/Completion	○	○	○	2 3
Certificate of Enrollment Periods	-	-	○	*4
Certificate of Withdrawal	-	-	○	*4
Teacher Training Course (Certificate regarding academic ability, basic qualification certificate)	-	-	○	4 5
Curator, Librarian, Adult and Community Education Director Course (Certificate of completion of each course, certificate of credit acquisition for each course)	-	-	○	4 5
Credited Auditor for Certification Courses (Course Academic Transcripts, Certificate of Enrollment for Credited Auditors)	-	-	○	4 5
Other certificates designated by the University or graduate school	-	-	○	*5

<Supplementary notes>
*1 Academic transcripts for Doctoral Programs can only be sent by postal mail. Also, in principle, academic transcripts for Doctoral Programs are not issued in English.

*2 You will be treated as a current student in the system during the academic year of graduation, so you cannot apply online as an alumnus. You will be able to apply as Alumni online after noon on April 1 of the following academic year of your graduation. Please follow the instructions on the User Guide for Alumni on this page.

*3 The following is a sample statement printed on a Certificate of Graduation (Completion) at the University. If you need a special statement, please contact your campus office. However, we may not be able to meet your request.
　　[Sample statement] This is to certify that the above-mentioned person graduated from Rikkyo University, 〇 College of ○ Department , on ○ (year)/○ (month)/○ (day) and was awarded a ○○ degree.

*4 Only "Sending by post" option may be available.

*5 Upload the "[For Certificate Issuance System] Teacher Training Course/Certification Courses Request for Issuance of Certificate" at the time of application. The application form can be downloaded from here.

Depending on the year of enrollment/graduation (completion) or type of certificate, it may take some time to issue.
Depending on the year of enrollment/graduation(completion) or type of certificate, you may only be able to receive the certificate through certain methods or you may not be able to apply online. If you can not find the certificate you would like to issue, please inquire in person at the Academic Affairs Office or by email.

The fees associated with the Certificate Issuance Service differ depending on the method of issuance as follows.
*Current students may obtain certificates from the automated certificate issuing machines on campus for only the issuance fees.

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Receiving method	Japanese			English
Receiving method	Issuance fees	System usage fee	Other	Issuance fees	System usage fee	Other
Convenience store	300 yen/copy	200 yen/payment	60 yen/copy	400 yen/copy	200 yen/payment	60 yen/copy
Postal mail		350 yen/payment	Postage		350 yen/payment	Postage
Online delivery		200 yen/payment	-		200 yen/payment	-

A separate printing fee (60 yen/copy) will be charged when printing at a convenience store.
With the Certificate Issuance Service, you will need to apply for each type of receiving method. Please note that a system usage fee is charged for each type of receiving method.
Example: If you want two academic transcripts in Japanese, one printed at a convenience store and the other received by postal mail
　■Application for issuance of one academic transcript in Japanese which is printed at a convenience store
　→ 300 yen (issuance fees) + 200 yen (system usage fee) + [60 yen x 1 copy] (printing fee)
　→ Total: 560 yen is required.
　■Application for issuance of one academic transcript in Japanese which is sent by postal mail
　→ 300 yen (issuance fees) + 350 yen (system usage fee) + postage
　→ Total: 650 yen + postage is required.
Example: If you want two academic transcripts in Japanese, two printed at a convenience store
　■Application for issuance of two academic transcripts in Japanese which are printed at a convenience store
　→ [300 yen x 2] (issuance fees) + 200 yen (system usage fee) + [60 yen x 2 copy] (printing fee)
　→ Total: 920 yen is required.
If you choose to receive certificates by postal mail, you will be charged a postage fee based on the postal method you choose, besides issuance fee and system usage fee.
Above fees do not change depending on the payment method selected.

*Please note that once payment has been completed, the certificate issuance fees, system usage fee, and other required fees will not be refunded for any reason.

The following methods of payment are available for the Certificate Issuance Service.

Credit card payment (VISA, Mastercard, JCB, Diners Club, American Express)
Cash payment at convenience store (Seven-Eleven, FamilyMart, Lawson)
Pay-easy payment
DoCoMo Payment
au Easy Payment
SoftBank Collective Payment (B)
LINE Pay
Apple Pay
PayPay
Merpay

There may be some cases where you cannot select certain payment methods depending on how you receive your certificate. For details, please refer to the manual provided in the Certificate Issuance Service after logging in.

Inquiries regarding payment methods for the certificate issuance services or operation of the system (unable to login, did not receive necessary emails, etc.)

Contact	Details
Certificate Issuance Service Call Center (Available 24 hours a day)	06-6809-4327 *Call charges will apply according to the length of the call.
Chat support (Available 24 hours a day)	Please click here to use this service.

Inquiries about information provided on certificates such as enrollment status and grades
Please contact the respective office.

Undergraduates and graduates in Arts, Economics, Science, Sociology, Law and Politics, Business, Intercultural Communication, GLAP, and Graduate School of Christian Studies students	Ikebukuro Campus Academic Affairs Office (Tucker Hall, 1F) 03-3985-2230 Open hours
Undergraduates and graduates in Tourism, Community and Human Services, Contemporary Psychology, and Sport and Wellness	Niiza Campus Academic Affairs Office (Niiza Campus Bldg. 7, 1F) 048-471-6942 Open hours
Graduate students in Business Administration, Social Design Studies, and Artificial Intelligence and Science	Ikebukuro Campus Independent Graduate Schools Office (Ikebukuro Campus Bldg. 11, 4F) 03-3985-2170 Open hours

Please check this page.

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Certificate Issuance Service (Online Application)

​​​​​​1． User Guide

For current students

Issuance-related fees

For alumni

Issuance-related fees

2. Important Notes on Use of Service

◆About the name characters

◆About English names

◆Those with more than one Student ID Number

◆Those who require official sealing

◆Requesting a certificate online and receiving the certificate by postal mail

◆Online delivery of certificates

◆Regarding certificates that cannot be issued by the Certificate Issuance Service

◆Name changes for alumni, etc.

■ Submitting Certificates to the Ministry of Foreign Affairs (the Ministry and Overseas Diplomatic Establishments)

◆Regular system maintenance (end of academic year)

3. Certificate Issuance Service Login Page

◆Current students

◆Alumni

4. Various detailed explanations

◆Certificates that can be issued via the Certificate Issuance Service

◆Current students

◆Alumni

◆Fees

◆Payment methods

◆Various inquiries

◆Upon receiving the certificate

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1． User Guide